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How to Import Data in Outlook 2016

Importing Data is an action on Outlook that allows you in restoring and recovering files you have extracted from your Mailbox. You can Import Data like Email Messages, Contacts, Calendars, and Tasks that are in your Mailbox.

If you are trying to recover deleted emails on Outlook or OWA, visit the linked guide. Otherwise, you can read through in this article and learn how to:

Why Import Data in Outlook

There could be several reasons, but users Import Data on Outlook because of:

  • Moving from a different Outlook version and has to access old files and emails.
  • Restoring corrupted files and importing data from an exported data file, or
  • Transferring from one email account to another email account.

We recommend doing timely backups on your Mailbox in case of data corruption and for you to access in future use.

How to Import Data in Outlook

Initially, you have an exported data file ready for this step to work. If you haven't, follow this guide to learn how to Export Data on Outlook, then read through the steps below to Import Data on Outlook.

Step 1. Open Outlook on your desktop and from your Home window, click on the File tab.
home and file tab to import data on outlook
Step 2. Click on Open & Export option, then select on Import/Export.
how to access import data window on outlook
Step 3. On the Import and Export Wizard window, select Import from another program or file option and click the Next button.
how to import data wizard window on outlook
Step 4. Select the Outlook Data File (.pst) option and click the Next button.
how to import data on outlook select file type window
Step 5. Click the Browse button to locate the .pst file and choose from the options below to apply to your imported files, then click Next.

  • Replace duplicates with items imported
  • Allow duplicates to be created
  • Do not import duplicates
how to import data on outlook select location
Step 6. Select the top-level folder and ensure that the Include subfolders option is selected, then select the destination of the .pst file to be imported, and click the Finish button.
import data on outlook select folder to move files to

Please let us know if you need further assistance or if you have any questions. We’d love to help!

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