If you’re using Email Exchange as your business
communication tool, you and your employees can access your own personal Calendar, as well as
create additional Calendars and
Share Calendars for easy collaboration. Learn
more about what you can do with Exchange
Calendars by clicking on this linked guide.
For this guide to work for you, please ensure that you have an
Email Exchange user mailbox. You
can open your Calendar or a Calendar that’s been
shared with you via Outlook Desktop or via Outlook
How to Open Your Calendar
If you’ve set up your mailbox on Outlook Desktop, click on
the Calendar icon at the bottom-left section of the application to access it.
If you’re using Outlook on your
browser (OWA), click on the 9-Square Icon at the top menu and select
Note that if you’re using Calendar via Outlook Web Access (OWA), the features will be limited.
How to Open a Shared Calendar
Follow these steps to manually access a Calendar
that’s been shared with you:
If via Outlook Desktop
|Open Outlook on your desktop.
|Click on the Calendar icon at the bottom-left section of the application.
|Click Open Calendar from the ribbon at the top and select Open Shared Calendar.
|In the Open a Shared Calendar pop-up box that appears, you can do any of the following and click OK:
- Enter the complete name of the person who shared the Calendar with you,
- Enter their complete email address if you forgot their name, or
- Click the Name button to search for the user.
An error box will appear if you’re trying to access a Calendar that has not yet been shared with you. Simply click Yes to request access, then wait for the confirmation email that says you can now view the Calendar.
The Shared Calendar will now appear beside your own Calendar.
If via Outlook Web Access
Log In to Outlook on your browser.
|Click on the 9-Square Icon at the top menu and select Calendar.
|Right-click on Your Calendars from the left-side menu and select Open Calendar.
|A pop-up box will appear. On the From directory field, enter the complete name or email address of the user who shared the Calendar with you.
|Click Search Directory to ensure that the user exists, then click Open.
The Shared Calendar will be added on the left-side menu.
Please let us know if you need further assistance or if you have any questions. We’d love to help