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How to Backup Outlook

Considering the amount of information you store in your Outlook mailbox, it is important to do periodic backups of items in your mailbox like your Emails, Calendars, Contacts, and Tasks in case of a system failure or migrating to a different Outlook platform. In this article, you will learn:

Why You Should Backup in Outlook

There are a lot of reasons, but business owners and users backup emails and files in Outlook because of:

  • Security - exporting data in Outlook, you have the option to archive the data file in your local computer or an external drive
  • Accessibility - accessing your mailbox items by importing the .pst or .olm data file to a different computer or migrate to another Outlook version.
  • Storage - deleting the files that are already archived and allowing more space for any incoming emails and not worry about mailbox downtime due to reaching maximum storage mailbox capacity.

How to Backup Guides

Below are the lists of our complete step-by-step guides in exporting your data in Outlook. Click on the corresponding linked guide if you are exporting data via Outlook for Windows or Outlook for Mac.

If via Outlook for Windows

If via Outlook for Mac

What Is the Next Step

The best and logical thing to do after exporting data in Outlook is to import it. Though we have included our guides on how to import data in older versions of Outlook, we recommend to import it to the latest version Outlook to avoid mail compatibility issues.

Click on the corresponding linked guide if you are importing data via Outlook for Windows or Outlook for Mac.

If via Outlook for Windows

If via Outlook for Mac

Please let us know if you need further assistance or any questions. We'd love to help!

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